WhenAvailable
Find the best date and time for your group meeting with a simple poll.·whenavailable.com
WhenAvailable is a free group scheduling tool that lets users create availability polls with multiple date and time options for events such as board meetings and family reunions. Organizers share the poll via a link or email invitation, and guests can vote on their availability without creating an account. Results update in real time so the organizer can pick the date/time that works best for everyone. The service also offers premium upgrades (a one-time poll upgrade or an annual subscription) with additional features like calendar sync and reminders.
What it's for
Features 20
- Ad-free voting experience
- Background themes and customization
- Confirm multiple dates (Premium plan)
- Cover image & logo customization (premium)
- Create availability polls with multiple date/time options
- Dedicated iOS and Android apps
- Download poll results as CSV or XLSX (web only, premium)
- Duplicate polls (premium)
- Guests vote without signing in
- Import Google Calendar & Contacts
- In-poll chat messages
- Limit votes per date/time (premium)
- Real-time vote results
- Send reminders (premium)
- Share polls via link or email invitation
- Sync with Google Calendar (premium)
- Text-based poll questions beyond dates/times
- Unlimited guest groups (Premium)
- Unlimited premium polls (Premium)
- Vote on behalf of guests (premium)
At a glance
Integrations
Pricing
OneTime Premium ($10) is a one-time charge to upgrade a single poll; Premium ($38) is an annual auto-renewing subscription, not a monthly charge, so no exact monthly-equivalent price is stated. Prices exclude taxes/VAT/GST. Prices also selectable in EUR and GBP via a currency toggle, but no numeric values for those currencies are given in the text. A September price increase is announced ($49 Premium, $14 OneTime Premium).
No ads, Unlimited basic polls, Import Google Calendar & Contacts, Chat messages, Themes
Up to 20 guests per poll, 1 guest group, 0 premium polls
One-time charge, priced at $10; stated to increase to $14 in September price adjustment.
Applies to 1 poll only, unlimited guests, 1 guest group
Annual subscription priced at $38, auto-renews yearly until canceled; stated to increase to $49 in September price adjustment.
Unlimited premium polls, unlimited guests, unlimited guest groups
Lock in current rates before the September price increase, when Premium Subscription rises to $49 and OneTime Premium rises to $14.