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Workflowy

A simpler way to organize your work·workflowy.com

Workflowy is a minimalist infinite outliner for organizing notes, tasks, and ideas, built around a single nested bullet list instead of pages, folders, or databases. Users can zoom into any part of the list, search across everything, and share lists with collaborators. It supports mirrors, tags, dates, templates, a kanban board view, calendar/timeline planning, and a built-in AI writing assistant, and syncs across web, desktop, and mobile.

What it's for

Task management with to-do bullets, tags, and filtersImplementing the PARA method (Projects, Areas, Resources, Archives)Running a Getting Things Done (GTD) workflowDigital bullet journaling with daily logs, monthly spreads, and habit trackingBuilding a personal knowledge management 'second brain'Turning lists into visual kanban boardsCreating reusable checklists for repeatable processesCapturing and organizing meeting notesTime blocking to plan the dayRunning Pomodoro focus sessionsGeneral list-making

Features 18

Built-in AI writing assistant
Calendar view for dated items
Cross-device sync across web, desktop, and mobile
Full-text and tag search
Infinite nesting of bullet lists
Kanban board view
Keyboard shortcuts for power users
MCP server for AI integrations (Claude, ChatGPT)
Mirrors — items that appear in multiple places and stay synced
Quick capture from other apps via share sheet, email, or keyboard shortcut
Real-time collaboration
Sharing lists publicly or with collaborators with permission levels
Tables — turn any node into a structured table with rows, columns, and headers
Tags and dates for organizing content
Templates for common workflows
Timeline view for scheduling across days and months
Voice memo recording with automatic transcription
Zoom into any bullet to focus on a sub-list

At a glance

free tierfree trialAPI

TypeWeb app

DeploymentCloud

PlatformsWeb, Windows, macOS, Linux, iOS, Android

Forwriters, researchers, developers, teams, students, educators

Integrations

ZapierMakeSlackemailGoogle appsDropbox

Resources

Changelog

Pricing

Pro costs $8.99/month billed monthly, or $6.99/month billed annually. Teams pricing is $6.99 per user/month, billed yearly. Education and nonprofit discounts available on request.

BasicFree

Free forever plan

100 nodes per month, 100mb file uploads

Pro$8.99/mo

$8.99/month billed monthly, or $6.99/month billed annually; includes a 7 Day Free Trial

Unlimited nodes and unlimited uploads

Workflowy Teams$6.99/user/mo · billed annually

Billed yearly

Unlimited node creation and file uploads for all members

50% non-profit discount on Pro subscriptions.