WaffleInvoice is unclaimed —

WaffleInvoice

Free invoice maker for freelancers and service businesses.·waffleinvoice.com

From $19/mo · Free plan See pricing ↓

WaffleInvoice is a web-based invoicing tool for freelancers, contractors, agencies, and service businesses. It lets users create branded invoices and estimates, convert approved estimates into invoices, collect online payments via Stripe (card, ACH, Apple Pay), and automate payment reminders, late fees, and recurring billing. It also offers a client portal, time tracking, team accounts, and a referral program.

What it's for

invoice clients on the goaccept card and ACH paymentssend automated SMS and email remindersconvert estimates to invoices without re-entering datarun recurring billing for retainer clientstrack billable time and convert it to invoice line itemsmanage client billing through a shared portaltrack paid, overdue, and pending invoices from a dashboard

Features 19

API access (Pro)
Automatic estimate follow-up reminders (Pro)
Automatic Google review requests after payment (Pro)
Automatic payment reminders and configurable late fees
Calendar event dates linked to invoices
Client portal with magic-link login (no password)
Custom invoice/estimate branding
Customer tags for organizing clients
Kanban status board for invoices/estimates (Pro)
Multi-user team accounts with role-based access (Owner, Admin, Member)
One-click estimate-to-invoice conversion
Online payment collection via Stripe (card, ACH, Apple Pay)
Partial payments with running balance
Per-invoice activity/audit log
Recurring invoices and installment plans
Referral program with account credits
Saved services library with templates for 12+ service trades
SMS notifications for invoices and reminders (Pro)
Time tracking with default billable rates per client

At a glance

free tierfree trialAPI

TypeWeb app

DeploymentCloud

PlatformsWeb

Forfreelancers, contractors, service businesses, consultants, agencies

CompanyBrightPrompt Consulting LLC

Integrations

StripeTwilio

Complianceself-reported

PCI-compliant

Resources

Pricing

WaffleInvoice does not charge a platform fee on payments; standard Stripe payment processing fees apply when clients pay online. The Free plan includes unlimited invoice/estimate creation, capped at 25 email sends per rolling 30-day window (5 emails/24h for accounts under 14 days old).

FreeFree

WaffleInvoice branding appears on PDFs. No credit card required to sign up. (Note: llms.txt and the site changelog describe a newer Free plan with unlimited invoice/estimate creation and a cap of 25 email sends per rolling 30-day window instead of the 10-invoices/5-clients limit stated on the pricing/home pages — see extraction_notes.)

Up to 5 clients, 10 invoices per month

Pro$19/mo

$19/mo or $190/yr (billed annually, saving two months vs monthly). 14-day free trial available; card required to start trial, $19/mo billed when trial ends. 30-day money-back guarantee.