Xink

Keep every email on-brand with Xink—secure, affordable, centrally managed signatures.·xink.io

Xink is a centralized platform for creating, managing, and securing employee email signatures across Microsoft 365, Outlook, and Google Workspace. It lets IT and marketing teams control branding, add legal disclaimers, run signature-based marketing campaigns, and track engagement from one dashboard. The platform is hosted on Microsoft Azure and supports role-based access control, campaign scheduling, and analytics.

What it's for

Centrally manage and update employee email signaturesEnforce brand-consistent signatures across an organizationInsert legal disclaimers and confidentiality notices automaticallyRun marketing campaigns through email signaturesSchedule and segment email signature campaignsTrack email signature campaign performance and top sendersDeploy signatures across New Outlook, Classic Outlook, Gmail, and other email clients

Features 19

Built-in campaign tracking and statistics
Centralized management portal for email signatures
Data Processing Agreements (DPA) for GDPR compliance
Disaster recovery with restore points up to two hours prior to an incident
Email signature campaign scheduling
Encryption at rest (256-bit AES/TDE) and in transit (TLS 1.2+)
Insights on top email senders
Integration with Azure SQL and other systems via API
Integration with Microsoft 365 and Google Workspace
Integration with Microsoft Entra ID and Google Workspace Directory
Multi-Factor Authentication (MFA) support
Outlook add-in supporting desktop, web, and mobile
Role-based access control
Salesforce and Zendesk integrations
Segmentation of email signature campaigns
Server-side signature insertion routed through Azure
Social media icons in email signatures
UTM tracking of campaigns via Google Analytics
Works across New Outlook, Classic Outlook, Gmail, and other email clients (e.g. CRM)

At a glance

free trialAPI

TypeWeb app

DeploymentCloud

PlatformsWeb

CompanyXink ApS

Integrations

OutlookMicrosoft 365Azure SQLMicrosoft Entra IDZendeskSalesforceAzure Active DirectoryGoogle WorkspaceGoogle AnalyticsGoogle Workspace DirectoryXink API

Complianceself-reported

SOC 1ISO 27001FIPS 140-2OWASPSOC 2NISTGDPRISO 27018ISO 27017

Pricing

Pricing is calculated via an interactive per-user calculator with monthly or annual billing options and no contracts required; exact per-user rates are not shown as fixed figures on the page. Organizations with more than 300 licences are asked to contact Xink directly for pricing.

Discount offered for Non-Profit organizations