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Aproove

Approval Workflow Software for Audit-Ready Content·aproove.com

Aproove is approval workflow software for regulated content that combines work management, online proofing, and governed AI in one platform. It breaks files into pixel-level ('atomic') components so reviewers can focus on exactly what changed, while AI agents flag risk and brief human reviewers who make the final decisions. Every approval, change, and comment is captured with timestamps and approver identity to build a complete, audit-ready trail. It is built for regulated industries such as insurance, pharma, government, and retail, handling 150+ file formats, files up to 5GB, and 100+ concurrent reviewers.

What it's for

Regulated online proofing on real production filesRegulated work management with decision-based workflow routingAI-assisted review that flags risk before human approvalCompliance and audit trail generation for regulated contentManaging multi-state, multi-variant insurance and marketing communicationsMLR review across pharma labels, clinical communications, and promotional materialsHigh-volume packaging and seasonal retail campaign approvalsClient collaboration and version control for creative agencies

Features 20

180+ supported file types
21 CFR Part 11 compliant electronic signatures
AI review agents that flag risk and brief reviewers
Atomic file breakdown to pixel-level components
Concurrent review support for 100+ reviewers
Custom and dynamic intake forms
Decision-based workflow routing with loops and parallel paths
Dynamic Gantt project planning and resource management
Grade 1 immutable audit trail
Human-in-the-loop AI (AI never decides)
Large file handling and performant file streaming
Layered access control
Metadata management platform
Regulated online proofing on production files
REST and webhook API, Concoord iPaaS middleware
Single sign-on (SAML 2.0)
Smart version comparison and master file comparison
Sovereign deployment options (cloud, self-hosted, on-premises, air-gapped)
Time and session tracking
Two-factor authentication (2FA)

At a glance

self-hostableAPI

TypeWeb app

DeploymentHybrid

PlatformsWeb

LanguagesEnglish, French, Japanese

Forregulated teams, marketing teams, creative agencies, compliance and legal teams

CompanyAproove · 2006

Integrations

OpenAIClaudeMicrosoft OfficeAdobe InDesignAdobe PhotoshopAdobe WorkfrontMicrosoft Azure

Complianceself-reported

SOC 2 Type IIISO 27001:2022HIPAAGDPR21 CFR Part 11

Pricing

Plans are billed annually. Team is $12,000/year and Multi-Team is $20,000/year, each including 5 users; additional users are $35/month each. Enterprise pricing is custom and quote-based. Guest reviewers are always free on every plan.

Team$1000/mo · billed annually

Billed annually. Implementation: 12 hours of implementation services included.

5 users included, 25 guest users included, up to 4 workflows, 1TB storage, 1-year data retention standard

Multi-Team$1666.67/mo · billed annually

Billed annually. Implementation: 20 hours of implementation services included.

5 users included, 100 guest users included, unlimited workflows, 2TB storage, 1-year data retention standard

EnterpriseQuote

Custom pricing scoped to infrastructure and licensing needs; multi-year terms available. Contact sales for a quote.

Unlimited guest users, unlimited storage, custom data retention

Volume pricing applies above 100 licensed users; scoped with sales.