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BrainLeaf

Project Scoping Tool for Web Development Projects·brainleaf.com

$9–$49.5/mo · Free plan See pricing ↓

BrainLeaf is a project scoping and client management tool for web development studios and agencies. It lets teams map out project tasks, estimate effort collaboratively, set budgets and billing methods, generate contracts, and get client approvals on scopes of work and change orders. The platform also tracks project profitability and provides templates for common project types.

What it's for

Scoping web development projects in detailCollaborating with team members on effort estimatesChecking project profitability before sending a contractSending scope of work and contracts to clients for approvalTracking active and archived projectsManaging billing by person, task, project rate, or flat feeWriting up change orders with additional feesAvoiding scope creep and missed deadlines

Features 17

Advanced permissions and user management (higher plans)
Budget setup and control of hours/pricing
Built-in contracts or upload of custom contracts
Client approval/decline workflow on projects and change orders
Dashboard showing project status and billing at a glance
Export to CSV, Asana, Json, and Jira (plan-dependent)
Graph summary of task breakdown
Profit reporting per project
Project scoping editor for tasks, notes, documentation, expenses, and optional features
Real-time calculation of pricing and hours
Scope of work and contract sending to clients
Scope templates (own and provided by BrainLeaf)
Tags for organizing and browsing projects
Task list creation, editing, and rate-setting by billing type
Team collaboration on effort estimates
Team member management and permissions
WYSIWYG editor for task descriptions

At a glance

free tierfree trial

TypeWeb app

DeploymentCloud

PlatformsWeb

LanguagesEnglish

Fordesigners, developers, project managers, studio / agency owners, freelancers, startups, enterprises

CompanyBrainLeaf Inc.

Integrations

JiraAsana

Pricing

Prices are shown with a monthly/yearly toggle; annual billing lowers the effective monthly rate and is charged as a lump annual sum ($108, $419.40, or $534 depending on plan). No credit card is required to sign up, though the FAQ notes a credit card will be billed after the 14-day free trial ends.

Free ForeverFree

Basic templates

1 active project, 0 archived projects, 1 team member, basic templates only

Freelancer$10/mo

Active project limit differs between monthly (3) and annual (1) billing as stated on the pricing page.

1 user; 3 active projects on monthly billing or 1 active project on annual billing; unlimited archived projects

Team$34.95/user/mo

Marked as 'Recommended' plan on the pricing page.

Includes 5 users; unlimited active and archived projects; additional users $8/user/mo (monthly billing) or $7/user/mo (annual billing)

Agency$49.5/user/mo

Shown under the annual-billing toggle labeled 'Freelancer' on the pricing page, but its price and features match the Agency tier shown under monthly billing.

Includes 5 users; unlimited active and archived projects; additional users $15/user/mo (monthly billing) or $12/user/mo (annual billing)