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Costifys

The Smarter Way to Manage Your A&E Firm·costifys.com

Costifys is firm management software for architecture and engineering firms that brings project budgets, time tracking, invoicing, staffing, and pipeline management into a single system. It uses AEC-specific concepts such as project phases (SD, DD, CD, Bidding, CA, Closeout), earned value tracking, and utilization/realization reporting. The platform includes AI tools for budget building and staff assignment, a client portal, and reporting across profitability, utilization, and unbilled income.

What it's for

Track project budgets by phase with live burn trackingLog time and expenses against projects and phasesCreate and send invoices from tracked timeTake online payments via a client portalManage a sales pipeline of leads and proposalsPlan staff assignments and forecast capacityGenerate profitability, utilization, and realization reportsSync financial data with QuickBooks Online and Xero

Features 20

17 built-in reports (utilization, realization, profitability, unbilled income)
AI Budget Builder for phase estimates
AI staffing suggestions based on skills and availability
Audit log
Batch invoicing for multi-project clients
Capacity forecasting for hiring decisions
Consultant/subconsultant bill tracking
Custom roles and field-level permissions
Drag-and-drop staffing planner with Gantt-style view
Expense tracking with receipt uploads
Mobile time entry for field work and site visits
MoneyGantt timeline view of budget vs. actual spend
One-click invoice creation from tracked time
Online payments via Stripe with client-side payment portal
Phase-based project budgeting with live burn tracking
Pipeline management with Kanban lead tracking
Proposal building with e-signature
QuickBooks Online and Xero two-way sync
Recurring invoices (weekly, monthly, quarterly)
Weekly timesheets with timers, bulk entry, and approvals

At a glance

free trialself-hostableAPI

TypeWeb app

DeploymentHybrid

PlatformsWeb

LanguagesEnglish

Forarchitecture firms, engineering firms, solo principals, growing design studios, multi-office practices, civil, structural, and MEP engineers, interior design studios, landscape architects

CompanyMoweb Limited

Integrations

QuickBooks OnlineXeroStripeGoogle CalendarMicrosoft Outlook

Complianceself-reported

GDPR

Pricing

Prices are per-user; the figures shown ($5/$24/$32 per user) are billed annually with corresponding yearly totals of $60/$288/$384 per user. A monthly-billing toggle exists on the pricing page but its non-annual rate is not shown. Enterprise tier is quote/contact-sales for setup; API access and SSO/SAML on Enterprise are listed as 'coming soon'.

Starter$5/user/mo · billed annually

Price shown is the per-user monthly-equivalent rate when billed annually; a separate monthly-billing rate is offered via a toggle but its number is not shown.

Up to 5 users, 5 active projects, basic reports (3 types)

Professional$24/user/mo · billed annually

Marked 'Most Popular'. Price shown is the per-user monthly-equivalent rate when billed annually.

Unlimited projects and users

Enterprise$32/user/mo · billed annually

Contact Sales for this tier; price shown is the per-user monthly-equivalent rate when billed annually. API access/webhooks and SSO/SAML are labeled 'coming soon'.

Save up to 18% with annual billing