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Mosaic

The first AI-powered platform to efficiently manage your people and projects—reduce burnout while improving utilization and profitability.·mosaicapp.com

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Mosaic is AI-powered resource management software that helps professional services firms plan projects, allocate people, and forecast workforce needs. It replaces spreadsheets with real-time visibility into who's working on what, team capacity, utilization rates, and project profitability. The platform includes project planning, budget tracking, timesheets, reporting/dashboards, and an AI assistant (Chello) that monitors projects and chases missing updates. It is delivered as a cloud service hosted on AWS with companion iOS and Android apps.

What it's for

Plan project timelines, assign teams, and manage project budgetsTrack team workload and capacity to prevent overloadMatch the right people to the right projects based on skills and availabilityForecast workforce and hiring needsTrack project budgets, margins, and profitability in real timeTimesheet tracking and time budget managementGenerate utilization, workload, budget, and variance reports

Features 16

AI-powered project and team-builder suggestions (Chello assistant)
Automated weekly briefs and monthly reporting
Capacity planning and workload balancing
Custom project data fields (Enterprise)
Drag-and-drop resource allocation and project work planning
Financial integrations with ERP/accounting systems
Hiring, revenue, and workload forecasting
Import/export of timesheets, work plans, schedules, budgets, scope, tasks, roles, and rates
iOS and Android companion apps
Org charts grouped by office, department, team, role, industry, skill
Project templates and cloning
Project timeline, budget, and scope tracking
Shareable dashboards
Single Sign-On and Two-Factor Authentication (Enterprise)
Timesheets and automated timesheet reminders
Utilization, workload, budget, and variance reporting

At a glance

free tier

TypeWeb app

DeploymentCloud

PlatformsWeb, iOS, Android

Forprofessional services firms, architecture & engineering firms, consultancies, agencies, IT teams, construction companies

CompanyMosaic

Integrations

Deltek VantagepointDeltek VisionMicrosoft Dynamics 365QuickBooks OnlineQuickBooks DesktopSageXeroNetSuiteBSTAjeraUnanetJiraAsanaTrelloClickUpBasecampLinearMonday.comHiveMS Project OnlineGitHubBambooHRGustoADPHiBobJustworksNamelyFactorialCharlieHRiCIMSSalesforceHubSpotCopperInsightlyActiveCampaignSlackMicrosoft TeamsOffice365Google WorkspaceOutlookClockify

Complianceself-reported

SOC 2 Type ISOC 2 Type IIGDPRSTAR Level 1

Pricing

The pricing page lists three tiers (Starter, Professional, Enterprise) with feature comparisons but no published monthly prices; sign-up requires booking a demo. Stated add-on charges: additional Project Guests at $1.99/month (first 3 free) and Project Contractors at $4.99/month. Additional charges apply for integrations.

StarterQuote

No numeric monthly price shown on the pricing page; described as a purpose-built replacement for spreadsheets.

Up to 3 free Project Guests included; additional guests charged monthly

ProfessionalQuote

No numeric monthly price shown on the pricing page.

EnterpriseQuote

Priced by demo/quote only ('Book Demo'); no public monthly price listed.