Resource Guru is unclaimed —

Resource Guru

Smarter scheduling. Profitable projects. Happy teams.·resourceguruapp.com

$5–$12/user/mo · No free plan (30-day trial) See pricing ↓

Resource Guru is resource management and scheduling software that lets teams plan people, equipment, vehicles and meeting rooms in one place. It provides capacity planning, project planning with Gantt charts, leave management, timesheets, and customizable reporting to keep projects on track and profitable. It also offers AI integrations via an MCP server so assistants like ChatGPT or Claude can answer scheduling questions.

What it's for

Schedule people, equipment, vehicles and meeting rooms in one placeVisualize team availability, workloads and utilizationPlan project phases, tasks and milestones with Gantt chartsResolve scheduling clashes and conflictsTrack scheduled vs. actual hours with timesheetsAnalyze people and project performance with customizable reportsManage employee leave and public holidaysConnect AI assistants to get answers about resourcing

Features 21

AI integrations via MCP server (ChatGPT, Claude)
API with webhooks
Approval workflows
Billable vs. non-billable time tracking
Capacity planning
Clash management
Custom fields and filters
Customizable reports and budget tracking
Equipment management
Leave management
Meeting room booking system
Multi-resource bookings
Personalized dashboards
Placeholder resources for forward planning
Project planning with Gantt charts
Repeat bookings
Resource scheduling
Tentative bookings
Time zone support
Timesheet approvals
Weekly timesheets with auto-suggest and bulk-log entries

At a glance

free trialAPI

TypeWeb app

DeploymentCloud

PlatformsWeb

Foragencies, consultants, construction companies, engineering firms, information technology companies

CompanyResource Guru Limited · 2012

Complianceself-reported

ISO 27001SOC 2 Type IIGDPR

Resources

Docs

Pricing

All prices stated in USD. VAT added for UK customers and non-business EU customers. Enterprise plan is quote-based via Contact Sales. Customers can subscribe monthly or annually; annual billing includes 2 months free.

Grasshopper$5/user/mo

Other (non-human) resources charged at $2.50 each per month (monthly billing) or $2.08 each (annual billing).

The essentials without reports; includes 1 free placeholder resource; 7-day activity history log

Blackbelt$8/user/mo

Other (non-human) resources charged at $4 each per month.

Standard features including reports; includes 5 free placeholder resources; 90-day activity history log

Master$12/user/mo

Other (non-human) resources charged at $6 each per month. Phone support available Mon-Fri 9am-1pm, 2pm-5.30pm GMT/BST.

Enhanced security, control & support; includes 10 free placeholder resources; unlimited activity history log

EnterpriseQuote

Contact Sales for pricing.

Advanced support, governance & rollout; custom-quoted pricing